Procedures
Procedures for requesting classification review for new vacancies or for changes to an existing position.
Department Responsibilities are to:
Prepare a position description that clearly describes the position's duties, level of responsibility, and degree of supervision.
New Positions:
Forward the position description, organizational
chart, and memo explaining the purpose of the position, and vacancy listing to Compensation Services. This should be done using the Job Machine.
For proposed new positions and reclassification requests, please keep your Dean/Vice Chancellor's ofice informed of your department's actions. If central office approval is required, please follow any applicable budgetary and HR review processes that are specific to your college/school/administrative unit.
Reclassification requests:
Forward the position description, organizational chart, and memo from the Department Chair or Manager explaining any change in duties and responsibilities to Compensation Services.
*Note: As of October 1, 2002, if the reclassification request contains duties that would cause an employee's position to become critical, a background check must be conducted for the employee(s) concerned prior to sending the reclassification request to Compensation Services. Information about background check policy is available at http://www.hr.ucdavis.edu/Emp/Background.
Effective Date Policies:
The effective date is the first of the month following approval from Compensation Services unit.
Upward Reclassification
The normal effective date is the first of the month following receipt by the Compensation Services unit. If the reclassification is to a newly established class or is the result of revised class standards, the effective date may not be earlier than the effective date of the new class or standards.
Downward Reclassification
A downward reclassification is effective at the earliest practical date, but no later than six months after approval of the reclassification or upon replacement of the incumbent, whichever occurs first.
For detailed information regarding Compensation Services policies and procedures see PPSM Policy notes -- 36 Classification.