Background Checks and Staff Recruitments

Positions that require Background Check: See Personnel Policies for Staff Members, 21 Appointment-UCD Procedure - Exhibit D.

Scope of Background Check: The background check will seek only felony and felony reduced-to-misdemeanor convictions and verification of identity.

Off-site Background Check: Contact your Employment and Outreach Consultant/Recruiter for assistance.

Department Responsibilities:

Completes Background Check Worksheet for all positions to determine if this is a critical position. The department retains Background Check Worksheet in department file.

Submits position through the Job Machine.

If Background Check is required, check the Background Check box under Conditions of Employment to generate the following statement:
"This position is a critical position and subject to a background check. Employment contingent upon successful completion of a background investigation including criminal history and identity check."

Conducts interviews, follows selection process and makes a conditional offer of employment contingent upon successful completion of the background check and provides the hire finalist with a conditional offer letter. If the position requires working with minors, in particular children, the new hire finalist cannot begin work until background check has cleared.

Schedules appointment for the new hire finalist with the UC Davis Police Department for fingerprint based background check using Live Scan. Provides new hire finalist with copy of Background Check Authorization and Authorization to Release Information forms. The new hire finalist takes completed forms to the appointment.
Provide the new hire finalist with one of the three conditional offer letters listed below. A copy of the letter must be provided to Employment and Outreach Services/Human Resources (Recruiter).
- Offer of employment contingent upon the individual successfully passing the background check;
- Offer of employment with restrictions before the background check has cleared;
- Offer of employment without restrictions before the background check has cleared

Note: An individual must clear a background check before the individual is sent to Employee Health for a position requiring a pre-placement physical.

Employment and Outreach Consultant/Recruiter Responsibilities:

Reviews and ensures that the Background Worksheet is completed/submitted by department and appropriate background statement is noted on Vacancy Listing and Position Description.