How Does the Informal Review Process Work?
The following is a general outline of the steps taken in the informal review process.
Steps can vary depending on the nature of the problem and the options available for resolution.
- If you decide to request the representative's assistance in trying to resolve the issue informally, the first step will be the completion of the Informal Review Information Sheet. This will allow the representative to proceed with the informal review. During your initial interview, the Affirmative Action Representative will request information from you about the event and record it on an Intake Form.
- In the next step, the representative will meet with the accused and any witnesses, if necessary. The representative will inform the accused of your name and the nature of your complaint. These interviews will be summarized on an Interview Sheet. The Affirmative Action Representative will make every reasonable effort, within University policy and requirements of the law, to protect the confidentiality of information received and the privacy of parties involved.
- You and the representative will maintain contact throughout the process in an effort to reach a satisfactory resolution.
- You and the representative will maintain contact throughout the process in an effort to reach a satisfactory resolution.
- The issue has been resolved to your satisfaction; or
- Either you or the representative feel that resolution efforts are no longer desirable or productive, and the review is terminated; or
- The 30-day period for informal review ends and no extension is requested and given. (While the initial period for attempting to resolve the complaint is 30 days, this time may be extended if both you and the representative agree, in writing, that further efforts toward resolution would be worthwhile); or
- You withdraw the complaint; or
- You file a formal grievance.
