Human Resources > Forms > All HR Forms

All HR Forms

Academic Student Employee Letter
Access Violation Report
Background Check Authorization Forms
A department provides the background check information release and fingerprinting authorization form to the final candidate for a critical position. The candidate fills out the first page and returns it to the department. The department fills out the second page, then schedules an appointment with the Police Department to begin the background check process.
Background Check Determination Worksheet
A department uses this form to determine whether a recruitment, reclassification, promotion, transfer, or demotion involves a critical position that is subject to a background check. Contains updated guidelines from 9/1/06 background check policy updates.
Benefits Forms
This link will take you to the Benefits forms page, which includes insurance enrollment and COBRA notification forms, among others.
Breastfeeding Support Program Registration Form
On-line form
California State Loyalty Oath - UPAY 585
The California State Oath of Allegiance, Patent Policy and Patent Acknowledgement must be signed by all individuals before they can be employed at the University of California. The signed form is sent to payroll.
Career Staff Development Fee Assistance Program
Career Staff Development Fee Assistance Program
Catastrophic Leave Sharing Program
Outlines the program's procedure with links to the required forms.
Child Abuse (CANRA) mandatory reporting form
Child Abuse Notification
A department uses this form when a new employee is hired in a position designated as a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and UCD Policy & Procedure Manual Section 380-81. The department maintans a copy and sends the original signature to HR for the central personnel file.
Compensatory Time Off
The PPSM Compensatory Time Notification form is used to document the employee's agreement that the department can choose whether to compensate premium overtime with pay or compensatory time off.
Complaint Form
Contract Appointments
A contract appointment is an appointment established at a fixed or variable percentage of time for a definite period. Terms and conditions of employment are specified in a written employment contract. See PPSM UCD Procedure 3 for procedures. The links below are versions of contracts for PSS and MSP employees.
DMS Forms
Disability Management System (DMS) Forms include: Temporary Accommodation; Reasonable Accommodation Record of Action (both these are available on-line and in MS Word) and Medical Separation.
Elder Abuse Notification
Employees who are likely to provide health or social services to elders or dependent adults must sign a statement that they are aware of the law and will comply with its provisions. The form is retained by the department and at HR in the central personnel file.
Emergency Information
A department uses this form to give an employee an opportunity to provide information that may be useful should there be a medical or other emergency at work.
Employee Development Worksheet
A supervisor uses this form for evaluations that are not part of the annual performance appraisal process (e.g. for probationary or limited employees, or regular status employees at a time other than the annual review). The forms should be retained by the department.
Employee Performance Appraisal Form MSWord
Employee Performance Appraisal Report (EPAR) in Word format.
Employee Performance Appraisal Form PDF
Traditional Employee Performance Appraisal Report (EPAR) in PDF format.
Employee Time Record
Employment Eligibility Verification (I9)
This document is required by federal law for all employees to establish their identity and the authorization to be employed within the United States. This form is sent to payroll within two days of doing the hiring transaction in the payroll/personnel system (PPS).
License or Certificate Verification
Medical Separation
Near Relative Permission Request Forms
Letters must be provided to Human Resources to request approval of employment of near relatives in the same department.
New Employee Forms
A list of forms for use at the time of hiring new employees. Includes links to applicable documents maintained by Payroll.
Notice of Intent to Change Terms & Conditions of Employment
Offer of Employment Letters
Overtime Slip
A supervisor uses this form to authorize overtime in advance. An employee uses this form to report overtime worked.
Partial Year Career Certification
A department uses this form to notify an employee at the time of hire that there will be annual furlough periods.
Partial Year Career Furlough Notice
Performance Appraisal Forms
Organized webpage (as opposed to an alphabetical collection) of documents related to Performance Appraisals.
Physician Designation Form
Pre-Consultation Worksheet
Probationary Period Report
A department uses this form to report the results of the probationary evaluation, extend the probationary period, end employment of probationary employees, or certify the attainment of career status. Please refer to the relevant contract or policy section on probationary status for specific information about timelines and evaluation requirements.
Proof of Service Forms
Reduced Fee Enrollment
Separation Checklist
Staff Leave Request Form
Summary of Accomplishments MSWord
This form often accompanies the Employee Performance Appraisal Report (EPAR). MS Word Format.
Summary of Accomplishments PDF
This form often accompanies the Employee Performance Appraisal Report (EPAR). PDF Format.
UC Retired Employee ApprovalsForm
Unemployment Insurance Termination
Vacation Plan Worksheet
An employee and supervisor use this form when the employee is at or near the maximum vacation accrual.
Verification of Previous Employment
Form to be used for employees who have employment service credit with another UC, DOE (Department of Energy) Lab, or State of California service.
Volunteer Information Record (Form)
This form is used to obtain demographic information from volunteers and volunteer activity information from departments. The form should be completed by all non-employee volunteers. The purpose of the information is to determine eligibility for possible workers compensation benefits in the event that the individual is injured while providing volunteer services to the University.
Worker's Compensation Forms
Includes: UCD Employer’s Report of Occupational Injury or Illness, Physician Designation (for new employees) and volunteer information record. All forms should be sent to Worker's Compensation and a copy retained in the department.

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