Human Resources > Forms > New Employee Forms

New Employee Forms

A list of forms for use at the time of hiring new employees. Includes links to applicable documents maintained by Payroll.

California State Loyalty Oath - UPAY 585
The California State Oath of Allegiance, Patent Policy and Patent Acknowledgement must be signed by all individuals before they can be employed at the University of California. The signed form is sent to payroll.
Near Relative Permission Request Forms
Letters must be provided to Human Resources to request approval of employment of near relatives in the same department.
New Employee Checklist (PDF)
New Employee Checklist (PDF)
New Employee Checklist (Word)
New Employee Checklist (Word document)
Offer Letter with Restrictions (Conditional - Background Check)
Offer of Employment Letter Contingent on Clearing Background Check
Offer of Employment Letter without Restrictions (Conditional - Background Check)
Offer of Employment Letters
Volunteer Information Record (Form)
This form is used to obtain demographic information from volunteers and volunteer activity information from departments. The form should be completed by all non-employee volunteers. The purpose of the information is to determine eligibility for possible workers compensation benefits in the event that the individual is injured while providing volunteer services to the University.
Worker's Compensation Forms
Includes: UCD Employer’s Report of Occupational Injury or Illness, Physician Designation (for new employees) and volunteer information record. All forms should be sent to Worker's Compensation and a copy retained in the department.

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