Department of Transportation (DOT) Requirement

Definition:

• Department of Transportation (DOT) requirements apply to any person who, in the course of University employment, operates a vehicle that meets one of these criteria: (a) gross combination weight rating (including towed units if they have a rating of more than 10,000 pounds) or gross weight rating of 26,001 or more pounds, or (b) designed to transport 16 or more passengers including the driver.
• The DOT regulations are designed to protect the public by requiring employers to test transportation employees for the use of alcohol and drugs.
  
  

Department Responsibilities:

• Identifies the position requiring DOT based on specific job classifications and criteria noted in policy.   Statement appears under "Work Environment" section of the position description: “Employment is contingent upon successful completion of the Department of   Transportation (DOT) Drug & Alcohol Testing Program and will also be placed on the random testing pool list for drug and alcohol testing following employment.”
• Note, most positions with DOT requirements also require participation in the California Department of Motor Vehicles (DMV) Pull Notice System, which notifies the University when driver-employees are convicted of motor vehicle violations and when action is taken against a driver's license or special certificate. Please check with your Employment Consultant/Recruiter. If required, the following statement will be included in the position description under “work environment: prior to Compensation/HR review of the position description: "This position is subject to the California Department of Motor Vehicles Pull Notice System." 
• Upon selection, department schedules individual for DOT testing with Employee Health prior to initial start date.
• If DOT is successfully completed, the department initiates the hire decision in the PeopleAdmin system following consultation as appropriate with the department's Employment Consultant/Recruiter in HR.

Employment Consultant/Recruiter Responsibilities:

• Reviews DOT requirements and posting statement for appropriateness of position requirements.
• Ensure that the name of the person who left the position is on the list of DOT appointments.

References:

• Omnibus Transportation Employee Testing Act of 1991 (Pub. L. 102-143, Title V)
• Department of Transportation Regulations 49 CFR Parts 40, 382, 391, 392, 395
• UCD Policy and Procedure Manual, Section 380-22 - Drug and Alcohol Testing of Transportation Employees
• UCD Policy and Procedure Manual, Section 380-20 - Employee Driving Records

Revised:  November 12, 2009