Working remotely is a powerful tool for employees and managers during a workplace disruption
Managers are empowered to make decisions concerning remote work arrangements for their department and encouraged to proactively work with eligible employees, including student employees, to develop plans for moving to remote work.
Some employees could begin working remotely immediately, while others could if equipment is available and others cannot work remotely at all given their job functions. Due to the responsibilities of their positions, most UC Davis Health employees are not eligible for remote work. However, staff in some operations may be good candidates for remote work and should check in with their supervisor.
Employee Remote Work Tips
1. Update your contact information and your emergency contact information in UCPath
2. Define your workspace. Establishing a workspace, even if it is your kitchen table, gives your brain a cue that it is time for work and not play.
- Watch Organize Your Physical and Digital Workspace in the UC Learning Center (27 mins.)
- Plan for a video calls/meetings by making sure you know how to turn on your computer’s camera and microphone and being aware that your colleagues may be able to see the background behind you, and what you’re wearing.
3. Master the basics.
- Work with your supervisor to determine whether the tools, people and resources needed to complete your work, will be available to you remotely.
- Understand how to access technical support should they need assistance.
- Learn how to set up call forwarding and how to access voicemail remotely
- Determine which platform you will use to communicate as a team (e.g., Webex, Skype, Slack, Zoom)
4. Think ergo
- Maintain healthy working conditions for using your computer while telecommuting.
- Change your position every 20 minutes. This should help to relax the muscles that have been in contraction mode
- Read more ergo tips for laptops, chairs, phones and more (.pdf)
5. Set daily goals, track them and share your progress. Start each day by writing down what you need to achieve and then track your progress. Pay attention to how long tasks take you and start adjusting your daily goals to match your current rhythm. Report progress on work tasks to your supervisor and colleagues as requested or necessary.
6. Eliminate distractions.
7. Prioritize privacy. This includes the information those nearby can hear (e.g., when talking on the phone) or see (e.g., if working around housemates), as well as your personal privacy (e.g., anything in the background during a teleconference).
8. Stay connected. You’re working, as are your colleagues. Feel confident about reaching out to colleagues just as if you would on site.
9. Dress for work. Dressing casually is definitely a perk of working at home but getting “ready for work” is a daily ritual that helps keep you on task.