Shared Services Organization

people performing the functions of the uc davis shared services organization

Employees who have not yet received departmental delivery of their 11/14/18 paycheck due to the Campus Closure, may pick up their paycheck today at the Mail Division on Campus.  Mail Division is located at 615 Hopkins Road and will be open until 4:00 p.m.  Please be sure to take your ID with you.

Please see updated timesheet deadlines below. (Due to Campus Closure)

Biweekly Pay Period Ending 11/17/18

 

Employee timesheets due to supervisor by 10:00 AM, Monday

11/19/18

Paper timesheets due to SSO by 10:00 AM, Monday

11/19/18

Supervisor approval should be completed by 10:00 AM, Monday

11/19/18

 

Guidelines during Closure for UC Davis Campus Payroll Timekeepers, Supervisors, and DTAs (Download)

 

STUDENT ONBOARDINGS CANCELLED until Monday, 11/26/2018 due to Campus Closures. Students, please look for a reschedule request in your email.

Due to campus closure, we have limited staff available. For any urgent matters, please email aggieservice@ucdavis.edu.

A trusted service partner.

The Shared Services Organization provides administrative support functions for both UC Davis and UC Davis Health in Human Resources, Payroll, Purchasing, and Accounts Payable Disbursement Vouchers.


Important Dates & Deadlines

For questions, please contact the SSC Service Desk at 754-4SSC (4772) or aggieservice@ucdavis.edu for assistance.

Finance Deadlines:

  • Thursday, November 29th at 5 PM
    • Purchase Requests: documents routing to Procurement and Contracting Service (estimated date – may change once official Procurement deadlines are announced).
  • Thursday, December 13th at 5 PM
    • ​​​​​​​Vendor requests: non-Procurement and Contracting Services orders.

2018 HR Deadlines:

  • Classification for Posting
    • ​​​​​​​If any positions that need to be classified prior to a requisition being posted, the deadline for submission to the SSC is 12:00 PM, December 10, 2018
  • Requisitions for Posting
    • ​​​​​​​If you have a requisition that needs to be posted prior to December 21, the deadline for submission to the SSC is 12:00 PM, December 12, 2018
    • Please note, if the position description requires update, this may delay posting until January
    • Requisitions for posting received after the deadline, will be posted in early January 2019

2018 Payroll Deadlines 

  • Employees released during the closure should enter their normal working hours on their timesheet with a note in the comments indicating the date and “Campus Closure”.  More campus closure information located on the Finance, Operations and Administration website.
  • Separation Checks needed on or before 12/20/18:
    • Please allow 3-4 business days for the processing of separation check requests (includes Central Payroll processing time)
    • Last day to submit requests for paper separation, including involuntary separation checks needed on 12/21/18 is Monday, December 17, 2018.
  • Returned TRS Timesheets
    • Time sheets that require adjustment for Pay period ending 12/15/18 will be returned the week of 12/17/18
    • Adjustments will be processed beginning 1/2/19 and will see their adjustment on their 1/9/19 pay day.
Payroll Deadlines Deadline

Biweekly Pay Period Ending 11/17/18

 
Employee timesheets due to supervisor by 10:00 AM, Monday 11/19/18
Paper timesheets due to SSO by 10:00 AM, Monday 11/19/18
Supervisor approval should be completed by 10:00 AM, Monday 11/19/18
Pay day 11/28/18

Biweekly Pay Period Ending 12/1/18

 
Employee timesheets due to supervisor by 5 PM 12/1/18
Supervisor approval deadline by 5 PM 12/3/18
Paper timesheets due to the SSO by Noon 12/4/18
Pay day 12/12/18

Biweekly Pay Period Ending 12/15/18

  • Employees will need to project time for 12/12 to 12/15
 
Employee timesheets due to supervisor by 5 PM 12/11/18
Paper timesheets due to the SSO by Noon 12/11/18
Supervisor approval deadline by 5 PM 12/12/18
Pay day 12/26/18

Monthly Pay Period Ending 12/31/18

 
Paper timesheets due to the SSO by Noon 12/14/18
TRS Timesheets due see TRS Published Schedule
Pay day 1/20/19

Biweekly Pay Period Ending 12/29/18

 
Paper timesheets due to the SSO by noon 1/2/19
Employee timesheet due date 12/19/18 or 12/26/18
Supervisor approval deadline 12/20/18 or 12/27/18
Pay day 1/9/19

*For departments that will be closed during the winter break, we ask that your employees project time, depending on your closure dates. 
Timesheet reminders will be sent via the SSC listservs