Forms

Use this form to collect information about employees who are available for the labor pool.
Submit to: Fax to 916-734-3080, attention Labor Pool

All UC employees are mandated reporters of any suspected child abuse. This form requires the employee’s signature and informs them of the responsibilities related.
Submit to: Copies to Department personnel file and HR personnel file

List of required federal and state employment notices/posters that is maintained by UC Office of the President with links to each notice/poster. 

• FAQs

Department uses form to begin the Medical Separation process.
Submit to: Disability Management Service

Assists Hiring Departments by defining policies and expectations for hiring managers and senior professionals on contract.
Submit to: Local HR office

MSPPC

MSPPC Guide

The official outline to support hiring departments in writing a new position description for managers and senior professionals at UC Davis Health.
Submit to: Recruitment

UC Policy defines and regulates employment relationships between near relatives. This form allows hiring departments to submit a request for a near relative hire.
Submit to: Local HR office

UC Policy regulates employment relationships between near relatives. This form allows departments to submit a request for change of relationship between employees. 
Submit to: Local HR office

UC Davis supervisors to complete during onboarding process.
Submit to: Share completed list with employee and keep in department files.

UC Davis Health supervisors to complete during onboarding process.
Submit to: Share completed list with employee and keep in department files.

This form verifies and confirms that an employee is not required or expected to physically access a University Location or Program for any work, research, or education/training related purpose, and therefore is not a Covered Individual subject to the requirements of the UC Policy on Vaccine Programs for the period of time indicated below.

For Department personnel liaisons and payroll to submit form to adjust an employee’s leave hours.
Submit to: Payroll

Departments use this form to notify HR of changing employment conditions, HR then notifies the Union.
Submit to: ELR Department

Complete if you are requesting to receive a paper Direct Deposit Earnings Statement or you are cancelling a previous request for a paper Direct Deposit Statement and now want to view your statement online.
Submit to: Payroll Services Office, or fax to 530-757-8597

Allows employees to notify of an address change to receive paychecks and statements.
Submit to: UC Davis Health Payroll

This form is used by both campus and health managers and supervisors to document a permanent accommodation.

For questions on the DocuSign form please email [email protected]. 

Here are helpful FAQ's for DocuSign.

Provide necessary employment information for payroll and personnel matters.
Submit to: UCOP Payroll

Union workers provide necessary employment information for payroll and personnel matters.
Submit to: UCOP Payroll

Complete form to initiate an indefinite position closure proposal.
Submit to: ELR Department

Because position closure occurs in reverse seniority order, less senior employees inform departments of special skills that may prevent layoff.
Submit to: Compensation/Classification

Allows PSS and MSP employees to file an official complaint.
Submit to: ELR Department

This protocol is for use in pre-disciplinary action reviews.

Managers and Supervisors can complete this form to request to change and employee's probationary period end date.
Submit to: Department assigned Employee Relations Consultant

Managers and Supervisors can complete this form to request to change an employee’s probationary period end date.
Submit to: HR Administration

Supervisors acknowledge that they have recovered University property and revoked University systems access for separating employees.
Submit to: UC Davis Health HR Records

Defines policies and expectations for hiring exempt professionals and support staff on contract.
Submit to: Hiring departments complete during onboarding and submit to local HR office.

Replace this text with a short description of the form (1-2 sentences). This text will appear in the HR Forms table.

Complete to request the personnel records of current staff members.
Submit to: [email protected].

For managers looking to hire, or extend an appointment for a retired employee and outlines the specific reemployment regulations for individuals who receive a retiree benefit.
Submit to: Local HR office at time of rehire

Use to screen candidates and identify who to advance to interview.
Submit to: Recruiter

A checklist of responsibilities when a supervisor separates.
Submit to: For supervisor use only.

Staff may use form to request leave using vacation, sick, comp time, leave without pay, supplemental family medical leave, or personal leave.
Submit to: Department Manager

Managers and Supervisors can complete this form to nominate someone for the Star Recognition program.
Submit to: Executive Director, then to Vice Chancellor

This form may be used for any internal department or division approval processes. 
A formal request to Compensation Services must be submitted via Job Builder at universityofcalifornia.marketpayjobs.com

Please use this template when you are submitting more than 1 Student Compaction due to the 2022 California Minimum Wage Increase:   

1. Download the Compaction Template. 
2. Log in to AggieService.
3. Select service request type "Reports-to Changes"
4. Attach the completed template as an attachment to the case.

Active duty military personnel can receive supplemental compensation.
Submit to: UC Davis - If leave is managed by a Shared Services team, please send to the appropriate office otherwise, please provide to your supervisor.
UC Davis Health - submit to: [email protected]

Use this form to help conduct a pre-hire reference check.
Submit to: Keep completed form with candidate's application packet.