Onboarding Steps

Make Your Meetings More Active

Include items on your meeting agenda that require participants to get out of their seats (breakout groups, stand and write ideas on an easel).
Choose movement friendly meeting locations (walkable neighborhoods, on-site gym, nearby park).
Hire a professional instructor (pilates, yoga, tai chi, stretching, Zumba) to lead a class before or during the meeting.
Point out the stairs and encourage attendees to use them. Consider including the location of stairs in meeting directions or putting arrows to the stairs in front of elevators.
Organize a group walk early in the morning, during a break or before/after dinner.
Consider incorporating standing ovations after each speaker to encourage participants to stand and stretch.

Standing Breaks

At least once an hour, participants should be encouraged to stand up to improve blood circulation, boost metabolism, and relieve physical discomfort from sitting for prolonged periods of time.
Announce that it is fine to stand up and move around, as needed. If possible, provide raised tables for those electing to stand during the meeting.

Stretch Breaks

Stretch breaks help participants wake up their bodies and minds.
Encourage people to stand up and stretch in place.
Try playing a Healthy UC Davis WakeBreak video! These instructor-led stretch videos range from 4 to 15 minutes.

Breathing Exercise

Focused breathing is an energizing activity that can help relax and clear your mind. Simply inhale for four seconds, hold it for seven seconds, and exhale for eight seconds.

Suggested Activity Agendas

LENGTH OF MEETING	STANDING BREAK	STRETCH BREAKS	BREATHING BREAKS	MOVEMENT BREAKS	WALKING BREAKS
50 - 60 min	x		x
2 - 4 hours	x	x	x	x
All Day	x	x	x	x	x

Once you have accepted the offer of employment at UC Davis Health, you will be guided through the following pre-employment activities. A delay in completing these activities could delay your start date. We appreciate your timely engagement in the onboarding process.

Step 1: Employee Data Gathering Form (Online)

Your recruiting contact will provide a link to the Employee Data Gathering Form. Completing this form is your first important step to ensure we have the correct information to get you started as a new employee in our systems.

Step 2: Background Screening (Online)

You will receive an email from Universal Background Screening (sent from eforms@universalbackground.com) with a link to complete your background check online. This background check screening includes a criminal background check and may also include verification of relevant educational degrees, license(s) and certification(s).

Please check your spam or junk mail if needed, and notify your recruiting contact if you do not receive this email shortly after accepting your offer of employment.

Step 3: Drug Screening (In-Person)

The drug screening must be completed within 48 business hours of offer acceptance (not including weekends). Prospective employees who fail or refuse to participate in the drug screening process will not be hired.

You will receive an email passport from Quest Diagnostics (sent from noreply@questdiagnostics.com) with the subject "Your Drug Screen QPassport." Please check your spam or junk mail if needed, and notify your onboarding specialist if you do not receive this email.

Step 4: Employee Health Screening (In-Person)

Your assigned onboarding specialist will send you a link to the Employee Health Screening appointment form. After you submit the form, Employee Health Services (EHS) will contact you within 2 business days to schedule your appointment. IMPORTANT: Your appointment should be scheduled at least 2 weeks or more before your start date to ensure results are received and cleared in time to start.

For additional information, please visit the EHS Pre-Employment Information web page.

Step 5: Employee Eligibility Verification: I-9 Tracker (Online and In-Person)

We use the I-9 Tracker system for employee eligibility verification. This system allows you to complete Section 1 of the I-9 form online prior to the in-person appointment required to validate documents for Section 2.

Once your employee health screening appointment has been scheduled, your onboarding specialist will conveniently schedule your I-9 appointment for the same day.

Step 5: Drug Screening (In-Person)

The drug screen MUST BE COMPLETED within 48 business hours (not including weekends). Prospective employees who fail or refuse to participate in the drug screening process will not be hired.