Union Information Requests

Make Your Meetings More Active

  • Include items on your meeting agenda that require participants to get out of their seats (breakout groups, stand and write ideas on an easel).
  • Choose movement friendly meeting locations (walkable neighborhoods, on-site gym, nearby park).
  • Hire a professional instructor (pilates, yoga, tai chi, stretching, Zumba) to lead a class before or during the meeting.
  • Point out the stairs and encourage attendees to use them. Consider including the location of stairs in meeting directions or putting arrows to the stairs in front of elevators.
  • Organize a group walk early in the morning, during a break or before/after dinner.
  • Consider incorporating standing ovations after each speaker to encourage participants to stand and stretch.

Standing Breaks

  • At least once an hour, participants should be encouraged to stand up to improve blood circulation, boost metabolism, and relieve physical discomfort from sitting for prolonged periods of time.
  • Announce that it is fine to stand up and move around, as needed. If possible, provide raised tables for those electing to stand during the meeting.

Stretch Breaks

  • Stretch breaks help participants wake up their bodies and minds.
  • Encourage people to stand up and stretch in place.
  • Try playing a Healthy UC Davis WakeBreak video! These instructor-led stretch videos range from 4 to 15 minutes. 

Breathing Exercise

  • Focused breathing is an energizing activity that can help relax and clear your mind. Simply inhale for four seconds, hold it for seven seconds, and exhale for eight seconds.

Suggested Activity Agendas

LENGTH OF MEETINGSTANDING BREAKSTRETCH BREAKSBREATHING BREAKSMOVEMENT BREAKSWALKING BREAKS
50 - 60 minx x  
2 - 4 hoursxxxx 
All Dayxxxxx

The University is required by law and by terms in the Collective Bargaining Agreements (CBA) to provide information.


Higher Education Employer Employee Relations Act (HEERA)

HEERA gives union representatives the right to obtain information from the University that is necessary and relevant to the representation of their members. HEERA does not provide such rights to non-exclusive representatives or to individual employees — only to unions that have been certified as exclusive representatives of UC employees. Requests for information under HEERA should be submitted to Employee and Labor Relations (ELR). ELR will review the request, determine what parts of it must be provided under the law, and respond to the union's request.

Unions should submit information requests to: 

If a department receives a request, the department should contact ELR at the designated email address above.

 

Collective Bargaining Agreements (CBA)

CBAs may require the University to provide certain information either periodically or under certain circumstances.  ELR coordinates provision of information under CBAs.

 

California Public Records Act (PRA)

The PRA requires the University, a public entity, to provide information about its activities to any member of the public. The law contains a list of exceptions (for example, to protect the privacy of employees from unreasonable intrusion), but any record that does not fall within an exception must be provided. Generally, unions have the same rights to request information under the PRA as members of the public. To request information under the PRA contact Campus Counsel.